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Rapid JAD in Large Projects

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Rapid JAD: Accelerated System Design Processes

Rapid JAD (Joint Application Design) in large projects provides Vision Development and encourages business leaders to think outside of their box.

Setting The Stage

The business has completed a Cost Benefit Analysis and approved development of a new system. The requirements for the system have been documented, an RFP (Request For Proposal) was issued, and now there is a contract in place. This process can take a long time and the team leading the development may not include the same people who documented the requirements of the system. This means there will be many instances where the development team and the business leaders have a different understanding of the requirements. The development team only has what was documented, and while this may be clearly written, words still leave room for variation in interpretation. The business leaders know what they need and have a background which adds to their understanding when they read a requirement, yet still there can be requirements which they are not clear about as they read.

JAD sessions provide the opportunity for both teams to discuss their understanding of the requirements and work to a mutual agreement of what needs developed to meet the needs of the business. In Rapid JAD sessions this will include discussions about the Definition of Done.

Vision Development

A new software project means change and change can be difficult. Not everyone likes change. Rapid JAD sessions provide a framework for creating an atmosphere of enthusiasm toward the coming change through Vision Development. Shaping a vision of the system to be developed, including improvement in processes, provides a source for motivation which will be needed as work on the project moves forward.

Having a vision for the new system is exciting. The business will be able to complete work in a new way and the business leaders are helping to shape that new system.  Processes which are not efficient today will be improved. This is Exciting! With excitement and enthusiasm business leaders armed with a clarifying vision of the system to be developed share and ask for input from co-workers. As this continues the vision and enthusiasm toward the coming change spreads.

A clear vision of how things will be improved drives a motivation for change. Without this motivation both development and change are much more difficult. Vision Development is one part of the Rapid JAD sessions which set a large project on a course for success.

Change

People who have done things the same way for a long time develop habits. The way they complete work becomes a process. They complete one process and proceed to the next. It may have been taught to them to do it just as they have been for as long as they can remember. Their goal is to accurately and efficiently complete the process. When their process is done the next process can start.

Rapid JAD sessions are led by a development team which is not entrenched in the current process. Therefore the development team will see ways to complete the requirement with a different perspective. What is the purpose of the requirement? What is the end goal? What is the best way to complete the end goal? As a result of viewing the requirements from a different perspective new process possibilities are introduced. This assists the business leaders in thinking about different ways to complete their goal. The business leaders start thinking outside of their box, becoming creative and designing new processes. This too is exciting!

Summary

Through discussion of requirements and the creation of new processes both a clarification of vision and a positive enthusiasm for change is developed using Rapid JAD. These are two important factors needed for success in large projects.

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By Greg Swearingen

Greg Swearingen’s been designing and building business applications for over 19 years and providing training for over 28. Applying his skill from the early days of Netscape Navigator to today's mobile environment he stays up on the best of the best. While having designed and developed numerous software systems over the years, he is most proud of the award received for software developed and used to help those deployed during Operating Iraqi Freedom and Operation Enduring Freedom. Greg continues to develop, train, and he tweets @gergnotes.